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Project management is the method for the planning, organization, collaboration, evaluation, and control of resources necessary to achieve one or several objectives.
However, next Zoe Talent Solutions will talk about how the direction and management of projects can place your company and your professional career in an advantageous position in the market. In addition, we will tell you how project management works in order to professionalize your work and obtain better results.
Some basic concepts for the management of adequate and effective projects, with which to obtain benefits with the minimum investments. And in the end, what is involved is to optimize production processes, take advantage of resources and achieve productive work routes.
Before knowing what is the management of projects, we must be very clear about what is and what is not a project. Interestingly, giving an accurate project definition becomes a great challenge for many of the professionals involved in project management.
The projects are unique processes, characteristic for fulfilling three fundamental principles:
- They have a start and end date
- They follow pre-established requirements, related and coordinated among themselves
- Include limitations of time, costs and resources
Thus, project management is directly related to the coordination of all the efforts that are used to achieve the main and unique objective, be it the obtaining of a product or service, or the positive change to add value to a process or company.
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WHAT IS THE USE OF PROJECT MANAGEMENT?
Project management serves to achieve a specific objective, using only the necessary resources within a certain period of time. During this process, a plan to be followed is developed with a specific strategy, during which some inconveniences arise along the way.
In Project Management, the project manager will necessarily be working with uncertainty. Many products or services use agile methodologies for their development. Which means that unforeseen events arise during its production, many of them difficult to weather. Project management will take them into account, not so much the new requirement of their client itself, but rather related to how to modify the planning so that it affects as little as possible to the whole.
For example, with project management tools, designed for flexible management, you can check how much it costs you to add a certain activity to your project or move that collaborator to perform tasks in that other activity. You will also check the time that the changes involve to get as close as possible to the end date of the project.
Do not forget that when planning a project, we are estimating a series of presumptions. Your experience will be one of the best weapons, with which you can establish rules to manage projects to plan your projects effectively and adjusting to changes that may arise.
Another of the most important areas of Project Management is the management of people. We work with collaborators who will be the ones who form the project. One of the most difficult aspects to attend to in all business management. The work teams demand constant care and attention. They go beyond simple resources. They have to be assigned the appropriate roles, the necessary training, and the practically obligatory motivation.
In this way, the project manager will provide everything necessary for the machinery to work, always controlling and attending to a final objective on an established date. For this, it will follow specific methodologies according to its type of product or service and will answer all the questions that arise during its execution. And is that the Project Manager is defined basically like the person who officially responds to the multitude of doubts that will arise in each of the phases.
PHASES OF PROJECT MANAGEMENT
The main stages of project management can be applied thanks to project management software. Everything, according to the type of project you are going to carry out.
Identification of a specific need:
Design of the project planning. We will give you a start date, some available resources and some deliverables of each of the stages or activities that form it. A step that is not usually too relevant for a large part of the companies. We must dedicate time and effort, but above all logic and common sense.
When we work with projects in which we manage a large volume of resources, the relationship of all the elements must be extremely efficient, if we want to make the most of them, and more when we look at limited costs.
Monitoring and continuous evaluation. Once the project is underway, management continues. And in a very exhaustive way. Therefore, we do not stay in the planning. But we continue to direct and manage many elements that can drastically change our initial objectives.
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BENEFITS OF PROJECT MANAGEMENT
By professionalizing the management of projects, and applying effective techniques in our company we will be obtaining very valuable benefits that will directly affect the results of the organization. So, the main benefits of applying project management thanks to tools designed for it, such as:
- Optimization of work routes.
- Identification of critical roads and bottlenecks.
- Cost management and budget of the different possible scenarios.
- Coordination and teamwork.
- Constant communication and information with which to manage the pace of project development.
- Monitoring and control of the operation of the project, with respect to planning.
- Realistic plans, based on available resources.
- Application of the company’s know-how, thanks to lessons learned in the management of other projects.
- Flexible plans that manage setbacks.
- Shared documentation
We use software for the management of professional projects, which will help us to obtain all the advantages of applying appropriate management and project management.
Thanks to the revolution in project management, new technologies offer us one of the most important advantages in the last decades: the possibility of combining predictive and agile techniques.
This is achieved thanks to obtaining the Critical Path or CPM, combined with PERT techniques, a network diagram that relates the activities to automatically create the optimal workflow according to the available resources. The Critical Path will mark the minimum length of execution of the project.
In this way, an industrial project can be flexible to the setbacks while predicting what will happen in the coming weeks. This is how project management and management work, what to do, how to do and when to have it done.